5 Ways Secure Messaging is Different than Standard Email Encryption
Email encryption will likely always be part of any secure messaging tool, but email security technology for businesses has come a long way in the past decade. With all of its advancements, encryption alone is where the similarities between the two technologies end. Follows are five ways they are different and why you should consider a secure messaging tool over standard encryption if your business is looking to protect and secure its email communications.
Secure Messaging Offers Control
Standard stand-alone encryption is just that: it encrypts and often not particularly well when ease of use and employee adoption are taken into consideration. Secure messaging tools, on the other hand, typically offer a host of control features that work alongside encryption that make them much more powerful and user friendly. With Cirius, for example, senders have the ability to fully recall secure messages even after they are opened. They can stop receivers from replying to or forwarding messages. They can even add a secondary password so only the intended receiver can see the message in the case of a shared inbox.
Along with advanced user control, secure messaging tools aim to create 100% visibility into the communications loop. Email encryption technology just encrypts messages. Secure messaging tools allow the sender (and even the receiver) to see the moment a secure message arrives at its destination, who opened it (in the case of multiple people copied) and when the message is replied to or forwarded. Much more than encryption alone, secure messaging takes the guesswork out of communications.
Uses A New Generation of Encryption Technology that’s IT Friendly
Unlike standard encryption based on public key infrastructure (PKI), which presents numerous challenges when it comes to decrypting content for regulatory compliance, archiving, searching and indexing purposes, secure messaging tools like Cirius eliminate the use of key distribution systems. Messages are protected using the highest security standards and advanced cloud architecture in a manner that doesn’t hinder workflow and business-critical processes.
Seamlessly Integrates with other IT Systems
Cloud-based secure messaging architecture sits on top of existing email systems like Microsoft Outlook, Office 365 and Google Apps, integrating with simple yet powerful plug-ins directly into user inboxes. It also integrates seamlessly with existing data leak prevention (DLP) engines and auto-decrypts to any archiving or journaling system to support e-discovery and other compliance requirements, such as HIPAA, FINRA, Sarbanes Oxley and other security regulations. Standard encryption software is notoriously difficult when it comes to integration in part because of its key-based infrastructure and also because it is often still deployed as client-server technology, which lacks the flexibility of the cloud.
Doesn’t Require Senders and Receivers to Change their Ways
Secure messages work from within basic email so that sending a secure message is exactly the same (easy) process as sending a non-secure one. Internal and external users can compose, send, receive and index their secure messages and file attachments directly within their usual email application and on any device including smartphones and tablets. Not having to leave their regular inbox to send a secure message, which is often not the case with traditional email, radically increases user adoption and, in turn, dramatically increases business security.